Fleet Manager (CST)

 ABOUT THE WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB PURPOSE

The Fleet Manager will be responsible for the overall management and oversight of all fleet, spare parts stores and workshops in DRC in accordance with established Fleet and Financial procedures, Special Operating Procedures (SOPs), normative guidelines as set in Fleet Manual. The incumbent will be based in Kinshasa and report to Deputy Head of Supply Chain DRC. The Fleet Manager will maintain close contacts with Global and Regional Fleet hub on policy fleet related matters. The incumbent is expected to travel extensively to the field.

KEY ACCOUNTABILITIES (not all-inclusive)

Organise / coordinate the management of 91 trucks, ensure efficient and timely supply of major spare parts, make sure appropriate trucks maintenance and repairs is in place via three main vehicle workshops in country

Prepare and regularly review DRC fleet strategy and truck allocation plan in line with CO program requirement. Initiate timely call forward of new trucks in case of increased demands and vice versa based on the program requirements;

Support / coordinate / advice fleet managers throughout the country and be the DRC Fleet Focal point for Regional and HQ team.

Organise best practice sharing, review staffing needs with all offices running WFP fleets;

Systems management and harmonization with corporate tools such as FMS and DOTS and ensure control mechanisms and monitoring are in place countrywide. Ensure quality reliability of FMS data;

Perform oversight of WFP fleet operation and outsourced staff in DRC;

Support Supply Chain market assessement, evaluating WFP fleet capacity and available commercial transportation capacities in DRC to ensure proper planning and optimal utilization of WFP fleet, in line with approved operational program plans;

Prepare annual fleet budget for DRC and ensure funds management and utilization in line of WFP financial rules, regulations and approved special operating procedures; Manage operational advance and ensure proper accounting;

Prepare annual Procurement Plan and ensure adequate stocks of spare parts at all times / arrange timely replenishment of parts.

Initiate timely disposal of obsolete and surplus spare parts, assets and equipment in compliance of approved disposal procedures;

Coordinate the capacity strengthening of WFP fleet staffs throughout DRC offices. This includes the identifiction of training needs for WFP Fleet and outsourced staff and organize necessary training and/or workshops;

Collect, analyze and prepare monthly fleet operational reports/set KPIs as may be required for management decisions;

Perform any other duties that may be required or requested

DELIVERABLES AT THE END OF THE CONTRACT:

Implement the best fleet management practices by ensuring smooth running of all workshop hubs and fleet operations within DRC;

Ensuring maximum truck utilisation and reduced operational costs at all times;

Regular review of truck allocation and redeployment strategy of available trucks based on actual country programme needs;

Capacity building of national staff to take over the running of the operations through conducting on job training;

Establish Key performance indicators for DRC fleet and ensure 100% adherence and compliance;

Maintain minimum dead stocks in workshop stores and arrange immediate disposals of excess and obsolete parts.

STANDARD MINIMUM QUALIFICATIONS

Education: University degree, preferably at the advanced level, in Business Administration, Engineering (preferably Automobile/mechanical engineering), Economics (preferably Transport Economics), or other fields related to surface transport.

Experience: Five years’ experience of fleet management and workshops in the field, demonstrated ability for extensive field missions within DRC.

Knowledge & Skills: Managerial/Management skills and knowledge of transport contracting and procurement and financial procedures. Procurement plan preparation on fleet.

Language: French and English. Knowledge of local languages an advantage.

How to Apply

If you are interested by this position please click to apply below :

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=172183&company=C0000168410P

DEADLINE FOR APPLICATIONS : 09/17/2022

VA Ref no.: 172183

Qualified women and people with physical impairments are strongly encouraged to apply

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications.