Job ID: 52250
Job Views: 659
Location: NAIROBI, ,
Kenya
Job Category:
Admin-Clerical
Employment Type: Full
time
Salary:
Posted: 13-02-2012
Occupations
Administrative-Clerical:
Administrative Support, Executive Support, Office Management,
Secretary-Executive Assistant
Logistics-Transportation: Car, Van and Bus Driving, Cargo and Baggage Handling, Cost Estimating, Equipment-Forklift-Crane Operation, General-Other: Logistics-Transportation, Hazardous Materials Handling, Import-Export Administration, Inventory Planning and Management, Merchandise Planning and Buying, Messenger-Courier, Piloting: Air and Marine, Purchasing, Shipping and Receiving-Warehousing, Supplier Management-Vendor Management, Train or Rail Operator, Truck Driving, Vehicle Dispatch, Routing and Scheduling
Project-Program Management: Event Planning-Coordination, General-Other: Project-Program Management, IT Project Management, Program Management, Project Management
Logistics-Transportation: Car, Van and Bus Driving, Cargo and Baggage Handling, Cost Estimating, Equipment-Forklift-Crane Operation, General-Other: Logistics-Transportation, Hazardous Materials Handling, Import-Export Administration, Inventory Planning and Management, Merchandise Planning and Buying, Messenger-Courier, Piloting: Air and Marine, Purchasing, Shipping and Receiving-Warehousing, Supplier Management-Vendor Management, Train or Rail Operator, Truck Driving, Vehicle Dispatch, Routing and Scheduling
Project-Program Management: Event Planning-Coordination, General-Other: Project-Program Management, IT Project Management, Program Management, Project Management
Job Description
Network
of African National Human Rights Institutions
2nd
Floor CVS PLAZA, Lenana Road, P.O. Box 74359 – 00200 Nairobi, Kenya
Tel:
+254 020 2717908/28, 2717256
Fax:
+254 020 8041422/2716160
E-mail:
info@nanhri.org or
nanhri@gmail.com
JOB
VACANCY
The
Network of African National Human Rights Institutions (NANHRI) is a
membership organization for African National Human Rights
Institutions (NHRIs) registered as a legal entity under laws of the
Republic of Kenya. NANHRI’s mission is to support, through
national, sub-regional, regional and international co-operation, the
establishment, strengthening and development of NHRIs in Africa in
order to enable them to more effectively undertake their mandate of
human rights monitoring, promotion, protection and advocacy. Its
vision is an Africa where every country has a well functioning NHRI
established in accordance with the Paris
Principles contributing
meaningfully to a continent characterized by human rights culture and
justice for all. NANHRI encourages and supports the establishment of
strong and independent NHRIs in compliance with the Paris
Principles. NANHRI is
currently seeking to recruit an Office Administrator to be based in
its Secretariat office in Nairobi, Kenya.
Position: Office Adminstrator
Reports
to: Executive Director
Location:
Head Office
Duration:
1 year contract renewable
Job Details
Key
duties and responsibilities
·
Making travel arrangements for
staff and NANHRI projects, including air travel, taxis, car hire,
accommodation, booking venues.
·
Assist in procurement
processes by sourcing for suppliers, monitoring the performance of
suppliers and reporting on the same.
· Maintain
databases for various NANHRI contacts including membership, Steering
Committee,General Assembly, suppliers.
·
Set up and maintain
efficient office administrative electronic and physical filing
systems.
·
Maintaining and
updating NANHRI website.
·
Distribution of NANHRI
in-house publications and newsletter to required distribution lists
as directed by relevant NANHRI staff member.
· Undertaking
routine financial duties as assigned by the Finance Office including
processes of forms, banking and tax authorities.
·
Assistance in human resource
matters including recruitment exercises; keeping a central record of
employee Leave; maintaining confidential employee files; records of
medical and other staff benefit schemes.
· Responsible
for administrative duties including, minute taking for internal
meetings; typing reports and letters; receiving all incoming calls
and directing them to the relevant person or assisting them where
required; receiving and delivering office postal mail; receiving all
visitors to the NANHRI office.
·
Purchase of office stationery and
equipment.
·
Opening and closing office
(custodian of office keys)
·
Assigns work to and supervises
cleaners, messenger and drivers
·
Ensure security of office
documents and equipment.
·
Ensures provision of a healthy and
safe working environment for all employees
·
Perform other duties as assigned
from time to time.
Qualifications,
Experience, Skills, and Attributes
·
A Diploma in Business
Administration, Secretarial Studies, Office Management or a related
field
·
At least four years experience
working in a related role
·
Good understanding of human rights
·
Excellent writing and presentation
skills
·
Excellent computer skills in
various computer packages
·
Excellent working knowledge of
English; a good working knowledge of French will be an added
advantage
·
Good communication and
interpersonal skills
·
Good organizational skills
·
Ability to work under pressure and
to meet deadlines
·
Honesty, transparency and a high
level of integrity.
If you possess the above qualities for
any of the positions, please send your application strictly by Email
clearly indicating the position on the subject matter of the
email together with a cover letter and detailed C.V, a daytime
telephone contact, and names and contacts of three referees to reach
us by 24th February 2012 to:
The
Executive Director,
Network
of African NHRIs
Lenana
Road, CVS Plaza, 1st Floor
P.
O. Box 74359-00200
NAIROBI.
Email: fmwangovya@nanhri.org or fmwangovya@gmail.com
with
a copy to
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