NGO Jobs

 Western Kenya Community Driven Development and Flood Mitigation Project

Western Kenya Community Driven Development and Flood Mitigation Project (WKCDD&FMP) is a World Bank/ GOK funded initiative implemented through the Ministry of State for Special Programmes in the Office of the President.

The Project Development Objective (PDO) is to empower local communities to engage in sustainable wealth creating activities, lower incidences of poverty and reduce the vulnerability of the poor to adverse outcomes associated with recurrent flooding and build institutional capacity to manage Natural Resources.

The Project has its core operation areas in the 5 counties of Bungoma, Busia, Kakamega, Vihiga and Siaya with 10 Sub-County Units (SCU) in Busia, Bungoma, Teso, Bondo, Mount Elgon, Vihiga, Lugari, Butere/Mumias, Siaya and Kakamega.

The WKCDD&FM Project invites applications for the following positions:

Job Descriptions

Job Title : Sub-County Project Coordinator

Reporting to : County Project Coordinator

WK/SCPC/2013/021 Sub-County Project Coordinator

(1 Vacancy) Busia

Reporting to the County Project Coordinator (CPC), the Sub-County Project Coordinator (SCPC) will be in charge of planning and coordination of community driven development activities in the project at the Sub- County level.

The ideal candidate should have a Degree in Social Sciences from an accredited university in a relevant field; strong analytical, participatory methodologies and administrative skills, with effective communication skills coupled with at least 5 years experience in community driven development and must be computer literate.

A Masters degree in a relevant field will be an added advantage.

Duties and responsibilities

    Coordinate all CDD activities within the respective sub-counties which include Community micro-projects, Community Malaria Micro projects, Youth Micro projects and Community Foundation Seed Grant etc.
    Coordinate all training activities at Sub-County and Community levels integrating the participatory leadership, management and technical skills in consultation with CPC.
    Supervise and coordinate the activities of the Mobile Advisory Teams (MATs) in implementing project activities.
    Assist in the development of CDD Project Manual and Memorandum of Understanding between communities, the Project and Partners (NGOs/CBOs).
    Provide technical backstopping to the Mobile Advisory Teams and Community Development Committees.
    Oversee Participatory Monitoring & Evaluation activities for CDD component.
    Assist in the development of guidelines for environmental screening process of all micro-projects in accordance with the Environmental Management Framework.
    Support the Sub-County Coordination Unit (SCCU) in the preparation of Work Plans, Budgets and Project Progress Reports.
    Ensure proper community financial and procurement procedures are carried out in accordance with the standard project guidelines/requirements.
    Work with the Sub-County-based institutions to foster community development through designing and implementing appropriate strategies on community development issues emanating from beneficiary communities.
    Spearhead gender mainstreaming at the Sub-County and at community level and liaise with the Community Driven Development Coordinator at the Project Headquarters on the same.
    To ensure that social accountability mechanisms at all levels including community are put in place for funds released and utilized.
    Branding of all project assets.
    In charge of vehicle management including issuing of fuel to Sub-County project vehicles and monitoring and reporting of fuel consumption and repair trend.
    Ensure that all data is entered in the MIS and updated regularly, an annual evaluation and two year independent review.
    Regularly compile and disclose the information on community and Youth micro-Projects selection, funding and implementation at the County and community levels.
    Ensure the value for money of community and youth micro –project investments and assist Community Driven Development Coordinators in undertaking remedial actions based on the recommendations by microprojects performance assessment consultancy.
    Perform any other tasks assigned by the County Project Coordinator.

Job Specifications:

The job holder must have:-

    University Degree preferably in Social Sciences from an accredited university.
    At least 5 years experience in operational leadership in development work, particularly for Community-Based Development in rural areas.
    Should have strong analytical and administrative skills as well as solid writing and communication abilities.
    Relevant skills in participatory methodologies.
    Understanding of the local language, culture and Socio-economic dynamics is essential.
    High level reliability and integrity qualities.
    Relevant computer skills.

Job Title : Sub-County Supplies and Procurement Assistant

Reporting to : Sub-County Project Coordinator

WK/SCSPA/B-M/2013/022 Sub -County Supplies and Procurement Assistant

(1 Vacancy) Butere/Mumias

Reporting to the Sub-County Project Coordinator, the Supplies and Procurement Assistant will assist in the management of Supplies and Procurement at Sub County level, prepare supplies estimates for expenditure, prepare tenders and quotations, process and manage implementation contracts for goods and services, verify documents, prepare and update monthly procurement plans and vehicle usage returns, create a databank on unit prices of items commonly used in community micro projects and manage records.

The ideal candidate will have a minimum of C or Division III in O- level examinations, Diploma in Purchasing and Supplies Management from a recognized Institution or a Graduate Diploma in Purchasing and Supplies (Foundation Stage) of the Chartered Institute of Purchasing and Supplies or equivalent coupled with 3 years relevant work experience in a Government Department, large Organization or Donor funded Project.

Duties and responsibilities

    Ensuring that the approved Supplies and Procurement procedures are followed and to inform the Assistant Supplies & Procurement Officer on any deviations in a timely manner.
    Setting up warehouse and inventory systems when need arises.
    Ensuring proper timing and preparation of procurement documents and expenditure estimates in the Sub-County.
    Processing contracts and payment documents in a timely manner.
    Preparing Tender Documents and following up the whole process until the necessary documents for procurement are approved.
    Ensuring that all data is entered in the MIS and updated regularly.
    Performing any other duties as maybe assigned by the Sub-County Project Coordinator

Job Specifications:

The job holder must have:-

    Minimum of C Plain or Division III in the O-level examinations and a diploma in Purchasing and Supplies from a recognized institution or a Graduate Diploma in Purchasing and Supplies  (Foundation Stage) of the Chartered Institute of Purchasing and Supplies or its equivalent.
    At least 3 years experience in a similar capacity gained within a Donor-funded Project.
    Knowledge about the current legislation governing procurement and disposal of assets. Knowledge of preparation of Project Procurement Plans and ability to analyze procurement data in a way that there is no potential for disputes from bidders is critical.
    Good demonstrable interpersonal skills and ability to work in a team environment.
    Previous working experience in a World Bank or any bilateral Aid funded Project
    Computer skills.
    High level reliability and integrity qualities.


Job Title : Secretary

Reporting To : National Project Coordinator

WK/Sec/NBI/2013/023 Secretary

(1 Vacancy) Nairobi

Reporting to the National Project Coordinator, the Secretary will handle classified/confidential documents, Provide administrative support, Supervise Office Assistants, Receive and dispatch mail, Organize and coordinate conference activities, oversee storage and retrieval of information and facilitate travel documents access and advice.

The ideal candidate will have a minimum of C+ or Division III in O- level examinations, Diploma in Secretarial Management or equivalent, effective communication skills, high level integrity skills coupled with 3 years relevant work experience in a Government Department, large busy Organization or Donor funded Project.

Those with higher qualifications shall have an added advantage.

Duties and Responsibilities

    Provide general administrative duties
    Direct supervision of Office Assistants.
    Receiving, sorting and routing mail to appropriate offices
    Coordinating correspondence and dispatch deliveries
    Handling classified/Confidential documents
    Processing data and management of e-Office, ensuring security of Office records, documents and equipment
    Providing feedback to internal and external customers, management of Office Protocol and Media issues
    Proof reading reports, typing and drafting routine responses
    Booking Conference facilities
    Organizing conference activities and Arranging Project Meetings
    Organizing and coordinating travel arrangements for the Project Staff
    Storage and retrieval of information
    Overseeing the central registry
    Handle all secretarial tasks and front Office Management
    Handling routine office duties and updating the diary
    Receiving, screening of phone calls
    Handling office imprest/petty cash
    Facilitate travel Visa and advice on vaccination
    Performing any other administrative tasks as assigned

Job Specifications:

The job holder must have:-

    C+ in Kenya certificate of Secondary education or Division 3 of Ordinary level, Diploma in Secretarial Management Studies /Higher Diploma in Secretarial Service from the Kenya National Examination Council or equivalent qualifications from a recognized institution
    Supervisory skills course
    Certificate in Computer applications (Windows, Ms-word, Ms-Excel, Ms-Access and Internet)
    At least 3 years proven experience in Secretarial duties and administration.
    Qualities of high level reliability and integrity.

Those with higher qualifications will have an added advantage.

Interested and qualified computer literate candidates are requested to make hard copy applications quoting the job reference, enclosing detailed Curriculum Vitae, certified copies of academic certificates, testimonials, and relevant documents to:

Permanent Secretary
Ministry of State for Special Programmes
Western Kenya Community Driven Development & Flood Mitigation Project
Kenyatta University Plaza- 4th Floor Room 422
Haile Sellasie Avenue
P.O. Box 40213-00100, Nairobi

so as to reach on or before May 31, 2013.
Canvassing will lead to automatic disqualification.

NGO Jobs

 The Independent Medico-Legal Unit (IMLU) is non-governmental human rights and governance organization that seeks to promote human rights by advocating for legal and policy reforms, monitoring government adherence to human rights, rehabilitating victims of torture, forensic investigations, and documentation of torture cases for legal redress and capacity building of key
stakeholders.

Our mission is premised on the need ‘‘To Promote and Safeguard the Rights of all against Torture by Holding the State Accountable’’.

We wish to invite applications from highly competent, dynamic and result-oriented candidates to fill the following vacancies in the organization:

1. Assistant Programme Officer: Advocacy and Communications

2. Accounts and IT Assistant

3. Programme Officer: Psychological Rehabilitation

Assistant Programme Officer: Advocacy and Communications

Core Duties:

    Manage and update the organizations website and social media
    Maintain and manage IMLU’s various databases
    Arrange timely responses to specific media enquiries and provide them with information regarding IMLU and its work
    Maintain, update and manage the organization’s resource center
    Review and monitor print, broadcast and on-line media coverage of IMLU.

Other Duties:

    Assist the Programme Officer in the implementation of advocacy and communication functions
    Assist in the coordination and facilitation of training programmes that support advocacy at all levels
    Assist in the preparation of communication tools and materials: publications, reports, media releases, etc
    Assist in the preparation and writing of project and donor reports
    Assist in the development and maintenance of strong stakeholder partnerships.

Qualifications and Attributes:

    Bachelor’s degree in journalism, communication studies or any other relevant social science from a recognized university
    Minimum of 1 year relevant professional experience, preferably in an NGO
    Training and hands-on experience in ICT and social media networking
    Demonstrated knowledge and experience in advocacy and communication on human rights and governance issues
    Experience in working with the media in advocacy
    Excellent oral and written communication skills
    Outstanding networking and interpersonal skills

Accounts & IT Assistant

Key Responsibilities

Accounting responsibilities

    Manage petty cash and monitor balance levels for timely replenishment
    Verification of requests upon receipt for completeness and accuracy and processing of payments
    Inventory/stock management of office consumables and organise re-order
    Monitor cab usage, billing prepare and analyse its monthly spending reports

ICT Responsibilities

    Maintain, and update as necessary, all hardware and software configurations to ensure optimum operations in all departments.
    Backup all data regularly and ensure the network and emails are secure against viruses etc.
    Support in developing and maintaining a programme’s client database in Access.
    Assist in the procurement of new hardware and software and draw up technical specification of ICT equipment to be procured.
    Support to regular servicing of the computers.
    Any other task that may be delegated to you from time to time.

Required Qualifications

    University degree in Accounting/Finance/Business Administration, Economics/Information Technology.
    CPA Section 2
    A Diploma in Information Technology
    Working knowledge of computer packages MS Office with particular emphasis on MS Access.
    At least 1 years’ relevant hands on experience
    Ability to work in a team and with minimum supervision

Programme Officer – Psychological Rehabilitation

Programme Management

    Lead in designing and implementation of rehabilitation and documentation interventions
    Lead in Development of Counseling work plans and budgets
    Coordination of network of counselors providing rehabilitation services
    Development of counseling documentation tools
    Ensuring effective documentation of all counseling activities
    Monitoring, evaluation and reporting of programme interventions in accordance to IMLU and grant requirements
    Fund raising

Rehabilitation

    Making preliminary psychological examination of torture survivors
    Making appointments and authorizing psychological rehabilitation of torture survivors
    Quality control of services provided by IMLU network counsellors
    Maintaining functional linkages between psychosocial and medical rehabilitation.
    Tracking all cases undergoing psychological rehabilitation and maintaining up to date data base

Required Qualifications

    First degree in psychology or counseling
    At least 3 years hands on experience in working in trauma situations using various trauma therapy methodologies
    At least two years experience in programme cycle management, Client handling skills, including ability to emphasize with victims of trauma
    Ability to organize work and prioritize tasks,
    Experience in training of trauma counseling professionals
    Excellent communication skills.
    Experience working with victims of torture and other forms of ill-treatment will be an added advantage

Employment at IMLU is on contractual terms and candidates ready for the challenge are encouraged to apply.

All applications to be received by close of business Monday 27th May 2013.

Only short-listed candidates will be contacted.

Send your application letter and CV, including your current salary, expected remuneration, three professional referees and day time telephone contacts to: jobs@imlu.org with the subject matter as above for the respective position.