Supply Chain Coordinator - Gaziantep

 Post Title: Supply Chain Coordinator

Location: Gaziantep

Closing Date: 11-09-2022

About SENED

SENED is an independent non-governmental and non-profit organization established in 2013 and registered in Turkey with the number 27-15-175. SENED was established by a group of humanitarian and social activists in responding to the Syrians suffer since 2011. SENED has become specialized in working with and supporting people with special needs since 2015 due to the realization of the tremendous tragedy that people with special needs live in Syria through periodic visits to their places.

Job Purpose:

To ensure all required items and materials are procured and provided for all projects in the organization from the right resources, within the right price, and agreed time and quality.

To ensure all supply chain, including procurement and logistics, activities comply with Sened’s policies, and donors’ policies, regulations, agreements, and conditions.

Key Activities/Tasks/Duties

Provide guidance on procurement and Logistics approaches and standards and lead the team’s capacity development.

Assist in defining supply chain strategy within Sened's policies and procedures and ensure effective integration of operations, including coordination with other units in the organization.

Responsible for the follow up of the Sened’s warehouse(s) and transport & vehicle fleet.

Provide supply-market intelligence and analysis.

Conduct meetings with department staff to distribute monthly, weekly, and daily tasks.

Develop supply chain SOP’s, policies, templates, and forms and ensure proper implementation of these policies.

Ensure maximum value for money.

Ensure the implementation of zero tolerance policy for corruption, fraud, and sexual abuse.

Ensure quickly suitable quotations are secured.

Ensure quality of purchased items and services.

Ensure quality of suppliers and service providers.

Ensure assets management is based on Sened’s policy and donors’ requirements and keep updated records.

Prepare, review, and approve procurement plans with project managers.

Meet with the donors’ procurement and logistics staff to make sure that we follow the plans and processes agreed with the donor.

Update the procurement tracker on monthly basis with programs and project managers.

Create monitoring mechanisms to anticipate critical issues and mitigation actions.

Ensure the procurement records are well kept and maintained for completeness and safety.

Elaborate comments regarding project audit reports, when necessary.

Manage the communication with the suppliers, including negotiating contracts, communicating with them, and documenting all related issues.

Prepare, develop, review, and update the suppliers’ list.

Propose innovative solutions to everyday challenges in the area of expertise, including development of new tools and services.

Contributes to knowledge sharing in the regional networks

Submit mandated reports and critical issues to the line manager, to drive future process improvement and business development planning

Undertake other related duties as required by the line manager

Required Qualifications (Education/Languages/Work Experience):

Essential

BA in Business Administration, Logistics, Supply Chain, or any other equivalent field.

A minimum of 5 years’ experience in the field of procurement and logistics, with the last two years in a similar managerial position.

Advanced skills in the Arabic, English, and Turkish languages.

Desirable

A CSCP “Certified Supply Chain Professional” certification is a strong plus.

Verified experience in humanitarian work and principles.

Verified experience in dealing with donor’s policies, procedures, requirements and compliance.

Required Competencies:

Technical Competencies (TC):

Advanced knowledge in procurement cycle management.

Advanced knowledge in assets management.

Advanced knowledge in contract management

Advanced level in critical thinking.

Advanced level in negotiations.

Advanced level in MS Office (Excel, Outlook).

Advanced level in analytical thinking.

Core Competencies (CC):

Accountability.

Communication

Planning and organizing

Creativity

Stakeholder Orientation.

Teamwork

Commitment to Continuous Learning

Technological awareness

Supervisory & Managerial Competencies (SMC):

Vision

Leadership

Empowering others

Managing performance

Building trust

Judgement / decision making

Child safeguarding Policy

Child abuse in all forms is unacceptable to SENED, which recognizes its responsibility to protect children from harm in all areas of its work. SENED is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

Discrimination, Abuse and Harassment Policy

SENED expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. SENED employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside SENED.

How to Apply

If you believe that your qualification meets the requirements of this position, we highly encourage you to apply with your CV and motivation letter in ENGLISH using the below link: https://forms.gle/KE7MB85rM371eaWB9

The closing date of the position is 11-09-2022.

Please note that only short-listed candidate will be contacted.

Due to the urgency of the position, SENED retains the right to recruit before the closing dates.

Only candidate with Turkish nationality are accepted.