Personal Assistant Career Opportunities

Administration Jobs in Kenya 2013
Personal Assistant Positions
A Global Multinational Corporation with a local subsidiary based here in Kenya is looking to fill Personal Assistant Positions for two of its top executives.

The job will be a customer facing position that will require interaction with internal and external customers or partners.

The incumbent will work closely with the executives to provide them administrative support so as to allow them make the best use of their time by dealing with secretarial and administrative tasks.

Major Accountabilities 
•    Devising and maintaining office systems, including data management and filing.
•    Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
•    Screening phone calls, enquiries and requests, and handling them when appropriate.
•    Receiving and hosting of visitors.
•    Organising and maintaining diaries and making appointments.
•    Dealing with incoming email, faxes and post, often corresponding on behalf of the manager when directed.
•    Taking dictation and minutes
•    Carrying out background research and presenting findings
•    Preparing documents, briefing papers, reports and presentations;
•    Organising and attending meetings and ensuring the executive is well prepared for meetings
•    Liaising with clients, suppliers and other staff.
•    Support head of operations develop and maintain customer data base.

The ideal candidate should possess the following minimum qualifications:
•    Bachelor’s Degree in Office Administration an added advantage
•    Information Technology Certification
•    Have working experience as a PA for a minimum of 3 years in a high pressure organisation or a customer care role in a busy organisation

How to apply
Interested candidates who satisfy the above requirements should forward their applications accompanied by a detailed resume, day time telephone contact, name and address of three referees to assistantpersonal76@gmail.com  by 31 Dec 2012.