Massive Recruitment at the East African Development Bank

 The East African Development Bank (EADB) is an international development finance institution whose mandate is to promote sustainable economic development of its Member States. 

The Member States of the EADB are Kenya, Uganda, Tanzania and Rwanda.

The Bank seeks to identify competent, professional, and experienced individuals committed to the development of East Africa to take up the following positions:

Job Title: Environmental and Social Management Specialist

Current Reporting: Director General

Location: Head Office, Kampala

Overall purpose

Provide environmental and social management technical advise and support to the bank’s stakeholders in particularly with regard to investment projects.

Carry out research and investigations to identify, abate and advise on elimination of environmental hazards. 

Ensure compliance to the Bank’s related policies, regulatory frameworks and global trends.

Duties and Responsibilities

    Develop, review and implement environmental and social management policies and guidelines for the Bank.
    Work with stakeholders including regulators to enforce compliance and improve Environment and Social standards of the institution.
    Prepare and share position papers on the environmental and social management strategy and standards of the Bank.
    Raise awareness and provide training on environment and social issues and related risk management standards and practices in the Bank.
    Advise on the environmental issues related to investment projects, and advise on the best ways to mainstream environmental aspects into project design (including capacity building, awareness raising, public consultation and disclosure).
    Contribute to the project appraisal processes by reviewing, analysing and advising on social and environmental impact/risks and appropriate mitigation measures on investment projects. Advise on best practice, and contribute accordingly to the supervision of the projects by providing specific oversight on the implementation of the environmental and social mitigation and monitoring arrangements.
    Review applicable environmental permits and permit conditions associated with projects.
    Understand the global and regional strategic focus with regards to environmental and social matters.  Keep abreast of national and international legislation, contribute to policy dialogue with stakeholders in the region and advise the Bank accordingly.
    Represent the Bank in technical meetings related to environmental and social management.
    Prepare environmental compliance reports with action plans for management

Qualifications and experience

    The desired candidate should be holder of an advanced degree (post graduate degree) in engineering, ecology/environmental sciences/natural resource management or other relevant discipline,
    At least 10 years relevant professional experience with no less than 5 years’ experience in environment and social management roles.
    Experience in developing and  managing Environment and Social programs in DFIs or large corporates, or providing Environment & social risk management advisory services to clients  will an added advantage;
    Demonstrated technical knowledge of best available practices related to Environment and Social risk management standards and practices for financial sector;
    Proven ability and experience in  conceptualizing , designing  and implementing  major projects and producing  comprehensive  reports or studies;
    Demonstrated professional leadership and ability to lead a team of professionals in the execution of major project components;
    Ability to engage with various stakeholders, effective influencing skills and demonstrated diplomacy;
    Strong leadership, organizational, and communications skills; ability to communicate ideas clearly and confidently, articulate issues and recommend solutions
    Strong presentation skills
    Relevant experience working in the  EAC region is desirable
    Excellent English (written and spoken), communication skills are essential. Knowledge of Kiswahili will be an added advantage.

Job Title: Documentalist - Archivist

Current Reporting: Administration Manager

Location: Head Office, Kampala

Overall purpose

Oversee the bank’s documentation management which includes the registry, library and archival services.

Provide technical services in the acquisition, classification, cataloguing, safe storage and easy access of new and existing bank documentation/materials. 

Ensure the maintenance of both manual and computerized document databases.

Duties and Responsibilities

    Create an operational document center and archive for the Bank.
    Develop and ensure implementation of related information policies, guidelines and systems.
    Research, obtain, organize and disseminate information produced or gathered from different stakeholders and ensure it is maintained in good condition, specifically the archives.
    Develop, maintain and manage convenient, accessible and retrievable computerized registry, library and archival databases, incorporating current advances in electronic information storage technology.
    Research and record the origins and historical significance of archival materials.
    Take lead in document acquisition and disposal.  Negotiate contracts for materials, services and equipment, as appropriate.
    Develop tools and systems that ensure easy and efficient circulation of files, records and other library documents while ensuring safe custody.
    Work to increase knowledge/ awareness of materials in the document center and Archives.
    Manage the planning, administrative and cost-effective budgetary functions of the unit.
    Identify appropriate grant sources for archival and document development projects. Manage the related grant workflow including budget oversight and report preparation.
    Maintain inventories, compile statistics and generate reports as required.
    Duplicate unrestricted materials at public request in accordance with laid down policies.
    Develop and implement risk assessment mitigates and disaster recovery plans.
    Respond to a variety of inquiries and information requests internally and externally.
    Supervise Administrative Assistants who assist in arranging, cataloguing, maintaining and disseminating registry, library and archive records.

Qualifications and experience

    First Degree in  I T, Communications, Commerce, Library/ information Science or equivalent qualification from a recognized tertiary institution
    At least six (6) years working experience in Library, Information, Document or archive management in an institution of high repute.
    Thorough knowledge of and practical experience in a range of communication approaches, tools and methodologies; Data collection and organization.
    Excellent communication skills (spoken, written, public speaking and presentation)
    High level of planning and organization skills with the ability to work independently
    High technology Awareness and Adaptability. Full proficient computer skills and use of relevant software and applications.
    Thoroughness and attention to detail

Job Title: Principal Accounting Officer

Reports To: Finance Manager- Accounting

Location: Head Office, Kampala

Overall purpose
The Principal Accounting Officer will be accountable for accurate and timely processing of financial accounting transactions with established financial controls to mitigate the Bank’s financial risks.

Duties and Responsibilities

    Set up, maintain, control and update accounting systems and procedures to ensure effective delivery of financial services to internal and external customers.
    Implement financial controls to mitigate financial risks including; authorisation of controls, separation of duties, preparation and review of debtor, bank and supplier reconciliations on a daily, weekly and monthly basis. Monitor and where necessary initiate corrective action to strengthen the Bank’s internal controls to prevent financial losses.
    Maintain the Chart of Accounts and ensure that the GL is maintained in an optimal manner and that all payments are posted to the General Ledger and reconciled to payment projections on a daily basis. Ensure that end-of-day closing procedures are carried out and that a daily financial position can be established.
    Ensure that client loan accounts are set up promptly and accurately, following loan approval and maintained in an up to date state; including, loan details, authorized signatories, list of goods and services, declaration dates of loan effectiveness, et cetera. Oversee loan transactions, including cancellations, disbursements and repayments to ensure that they are accurately and timeously undertaken and recorded.
    Put systems in place to facilitate the timely provision of accurate information to customers and quick resolution of client queries regarding their accounts. Oversee the preparation and dissemination of accurate financial reports for clients pertaining to their accounts. Provide information to the Operations team regarding payments, billing status, outstanding loans, e.t.c. to facilitate their activities including client support.
    Ensure the timely collection of revenue from core and none core bank products. Implement approved revenue collection strategies to reduce EADB’s risk exposure and minimising losses and design procedures and guidelines for billing and collection as required. Ensure that borrowers and tenants are fully appraised of payment, billing and repayment regulations.
    Ensure the accurate recording of all bank revenue and the reconciliation of bank accounts. Take charge of the billing process to ensure accurate and timely billing of clients and tenants. Ascertain that all billing is in accordance with contracts in place. Advise management to included appropriate clauses in contracts to enable EADB to collect its monies from clients or tenants before it reduces value.
    Implement debt collection guidelines including the establishment of debt limits to enable effective debt collection. Prepare ageing/ debt analysis reports and advise management on the bank’s debt portfolio to facilitate decision making. Deal with queries that may arise internally regarding debtors. In conjunction with operations, legal and work out teams.  Escalate for collection all bad debt as per approved procedures.
    Facilitate SWIFT payments; handle the opening and closing of bank accounts; and handling correspondent bank relationships to ensure that the Bank timeously meets its obligations. Ascertain that expenses incurred in relation to swift payments are are in accordance with Bank polices and approved budgets.
    Process due payments to staff, consultants, suppliers and vendors from the Bank’s or donor funds in a timely manner and in line with Bank policy. Establish authorisation levels depending on the nature of expenditure in view of approved policies; recommend standard operating procedures for payments; and ensure strict adherence to the same once approved.
    Process requests for transfer of funds to country offices and monitor monthly financial reports, including expenses to ensure that they are within budget. Receive, reconcile and record accountability reports.
    Ensure that complete and accurate accounts of the Bank’s operations, treasury, equity investments, subscriptions, assets, liabilities, revenues and expenditure are maintained.
    Ensure separate and detailed accounts of all special and trust funds including donor funds are maintained, and prepare separate financial statements for each entity.
    Maintain an updated Fixed Assets register in line with the bank’s policy and ensure that all Bank assets are comprehensively insured as per approved policies.
    Ensure that all tax obligations (if any) in all jurisdictions are filed in accordance with the prevailing legislation to ensure that the Bank meets its statutory obligations.
    Participate in the preparation of the annual budget and quarterly forecasts by providing specified inputs in a timely manner.
    Provide adequate information to the internal and external auditors to facilitate their work.

Qualifications and Experience

    Bachelor of Commerce, Finance or Accounting degree from a leading University;
    Relevant postgraduate degree;
    Professional accounting qualification such as CPA or ACCA;
    Minimum of seven (7) years management experience in a busy organization in position of Financial Controller, Chief Financial Officer or other relevant senior role;
    Must possess advanced technical knowledge, practical hands-on experience, highly developed technical skills to pre-empt, and to solve and manage complex issues effectively;
    Must possess a proven track record of having developed innovative processes and the ability to work in a highly dynamic environment;
    Experience of financial reporting will be definite advantages;
    Diligence and an ability to work with minimum supervision in multinational and multicultural environment;

Job Title: Procurement Officer

Reports To: Finance Manager

Location: Head Office, Kampala

Overall Purpose

The Procurement Officer is responsible for effectively managing the purchasing and supplies management functions through the application of professional procurement and inventory management practices to maximise value from externally sourced products and services.

The position is responsible for developing focused strategies for procurement of products and services, supported with favourable service agreements and to offer advice and direction to staff and management, as required, with regard to procurement in support of the business objectives.

In addition, the job must coordinate cost effective disposal of assets in accordance with Bank policies and regulations.

Duties and Responsibilities

    Plan and carryout procurement activities in line with and in support of business objectives.
    Work closely with other departments to create and deliver procurement strategies, policies and procedures which support the aspirations of all business units. Apply strategies which ensure continued supply of high quality and cost competitive products and services to the Bank.
    Develop prequalification lists according to Bank regulations and guidelines.
    In liaison with your unit head develop tools and apply professional procurement techniques to the purchase of goods and services
    Negotiate and apply appropriate supply agreements for goods and services. When in place ensure these are appropriately managed and updated.
    Provide secretarial services to the Tender committee and manage professionally the tender processes to ensure objective selection of suppliers
    Analyse, interpret and where required present the results of market analysis, tender results and recommendations to through written reports and actual presentations to facilitate decision making.
    For local purchases, process Local Purchase orders as required; follow up deliveries; record goods received; coordinate inspection of goods received by user departments; process Goods Received notes; pay taxes appropriately; and initiate payment for goods delivered.
    For imports, clear goods on arrival through Customs at various ports of entry; comply with all tax regulations; initiate payment for goods delivered and payment of taxes; keep in constant touch with ports of entry for any goods arrival so as to avoid high demurrages; and monitor changes in tax/import regulations that affect procurement activities.
    Carryout research to keep abreast with developments in the market. Brief colleagues on market developments which may impact supply of goods and services.
    Manage suppliers/ contractors to ensure that the bank gets value for money from services and good delivered.
    Prepare relevant reports as requested by line manager and Tender Committees
    Take responsibility for the storage, annual stock counts and safety of inventory
    Ensure that goods and services are delivered to the right users within a reasonable time frame.
    Review, analyse and advise on country office purchase reports and usage of goods, and report accordingly.
    Participate in the development, review and implementation of asset disposal policies and procedures.

Qualifications & Experience

    A good University degree in Procurement, Commerce, Business Administration or Accounts.
    A recognised professional qualification in procurement
    Membership of a professional procurement body
    Minimum of 5 years procurement experience acquired in large commercial and reputable organisation.
    Proven experience in local and international procurement including ability to successfully carryout complex procurements.
    Ability to work with suppliers and build long term competitive supply relationships.
    Ability to analyse data and give presentations to all levels of management
    Ability to influence, communicate effectively and work with minimum supervision.

Job Title: Legal Secretary

Reports To: Principal Legal Officer

Location: Head Office, Kampala

Overall Purpose

The employee shall provide shared administrative support and secretarial services to the bank. In particular, the position shall provide clerical, administrative and secretarial services to the legal function.

Duties and Responsibilities

    Provide administrative support e.g. filling, and secretarial services to the legal team in particular and other departments, as assigned.
    Preparing for Board Meetings by drafting the agenda, following up on progress of open action items and board material, and producing the Board packs.
    Manage relationships with Board Members, including arranging board member travel arrangements, expense reimbursements, and board meeting logistics.
    Provide secretarial services to various committee meetings.
    Type reports and internal/external correspondences.
    Maintain up to date filing records, for ease of information storage and retrieval;
    Perform research and analysis on various operational activities, as assigned.

Qualifications and Experience

    A First degree in secretarial studies from a recognised University.
    Diploma in legal practice an added advantage
    At least 2 years working experience in legal practice
    Considerable knowledge of research and analysis methods.
    Good oral and written communication skills.
    Ability to quickly assimilate oral and written data, to analyse facts and draw logical conclusions.
    Ability to maintain a law library, records and prepare reports and correspondence related to the work.
    Working knowledge and experience in the use of MS. Word, Power point, Excel and Internet.
    Ability to use judgment, tact, and discretion.
    Results orientation and high level of personal integrity.

How to apply

If your career aspirations match these challenging and exciting roles, please email your application quoting the relevant job title by 18 February 2013 to The Human Resource Manager on the following email address: recruitment@eadb.org .

Please attach your comprehensive Curriculum Vitae including an e-mail address, daytime telephone contact, qualifications, experience, present position, names and addresses of three referees.

All applications should be sent online by email.

Applicants for all positions must be nationals of the EADB Member States. 

Only short listed applicants will be contacted. 

Applicants that do not receive a response by 18th March 2013 should consider themselves unsuccessful.